The Utah Parent Center is an award-winning training and information center founded in 1983 by parents of children and youth with all disabilities to help other parents facing similar challenges throughout Utah. The caring and competent staff of the UPC utilizes a proven, effective parent-to-parent model to help many thousands of parents annually. We also represent families in many systems level activities. UPC staff has built collaborative networks with education, health and human service professionals, agencies and organizations. The Center promotes change within community through various projects and activities. Located in Salt Lake City, the Center serves families across Utah.
The UPC is founded on the philosophy that parents are full partners in the decision-making processes that direct their child’s care and programs and, as such, can provide significant support to other parents in similar circumstances.
Staff of the UPC are primarily parents of children with disabilities. Each of them have a child of varying ages with different disabilities. Their unique perspective of being a parent themselves allows them an opportunity to provide real-life experiences and positive lessons learned.
Below is a list of the current openings with our company. Click on the job title to learn more about the opening.
Bilingual Administrative Assistant (English/Spanish) – Part Time
ADMINISTRATIVE ASSISTANT POSITION ANNOUNCEMENT
POSITION AVAILABLE IMMEDIATELY
TITLE: BILINGUAL ADMINISTRATIVE ASSISTANT – SPANISH
LOCATION: Utah Parent Center – Salt Lake Office (See address below) – The UPC is a nonprofit Parent Training and Information Center serving parents of children, youth, and young adults with all disabilities.
JOB STATUS: 20 hours per week/40 per 2 week pay period based on available funding –
SCHEDULE: 1:00 – 5:00 PM M-F
PAY RATE: $16.39/hour (based on qualifications – includes benefit allotment)
OPENING DATE: Tuesday, January 2, 2018
CLOSING DATE: Friday, January 12, 2018 5:00 PM
GENERAL JOB DUTIES – all duties are job-shared with between several Administrative Assistants – specific assignments vary over time:
- Answers all incoming phone calls during hours scheduled in the office.
- Greets all callers and walk-ins to the UPC.
- Answers questions, directs to appropriate staff member or takes messages as needed.
- Establishes and maintains records, databases, and files.
- Shared responsibility to maintain websites.
- Shared responsibility to retrieve data and assist in the preparation of reports.
- Shared responsibility for developing and dissemination of electronic newsletters and other communication using listserv.
- Duplication/copying of information and training materials.
- Disseminates information and/or materials as needed/assigned (by mail, email, etc.)
- Performs general office duties in support of projects/UPC staff and administration as assigned.
- Provides computer support to staff, maintains office equipment, order and inventories supplies, etc. and related duties.
- Assists training staff with the preparation of workshop and training materials, supplies, etc.
- Provides support to statewide Family Links Conference and Conferencia de Conexiones Famaliares.
- Translation of information – Spanish to English or English to Spanish – for flyers, information and evaluations.
- Provides additional support to staff as needed.
- Provides some direct service to individuals who contact the UPC (e.g. “simple” information and referral).
- Other duties as assigned.
- Flexibility in schedule is required during office hours (typically 1-5 Monday through Friday) to insure office coverage. Some weekend and evening assistance may periodically be required to support workshops, conferences, or other activities.
GENERAL JOB RELATIONSHIPS:
- Responsible to the Lead Administrative Assistant under the Associate Director and/or UPC Executive Director. Training and coordination of workload is provided by a Lead Administrative Assistant and by peer mentors.
- Establishes and maintains cooperative working relationships with all constituents of the Center, staff members, volunteers, Board members, and professionals.
- Approaches job with a high level of professionalism and enthusiasm.
- Works on multiple projects providing support to more than 30 staff in a dynamic, often demanding but rewarding work environment.
A qualified candidate:
- Must be fluent in verbal and written communication in both English and Spanish.
- Must be reliable, punctual, organized, dependable, and able to work as a team member.
- Must have excellent communication skills on the phone and in-person.
- Must be skilled in the use of Microsoft Office Suite (required).
- Must have experience with databases, electronic distribution, online surveys, and social media.
- Has experience with web software, preferably with WordPress.
- Must type a minimum of 50 words per minute (candidates selected for an interview will be required to take a typing test).
- Must have good organizational and problem-solving skills.
- Must accommodate flexible scheduling – see general job duties.
- Must be willing/available to travel across the state as needed; use of reliable personal vehicle is
- Has a minimum of a high school diploma (required) plus experience.
- Parents of a child, youth, or young adult with a disability are encouraged to apply.
TO APPLY, SUBMIT (by email, mail, or in person):
- Letter describing interest in and qualifications for the position
- Current resumé including professional references
Please include both the letter and resumé when responding.
An application, personal references, and employment references are required of qualified candidates selected for an interview.
Utah Parent Center
Attention: Cassandra Shaw-Myers Email: firstname.lastname@example.org
230 West 200 South, Suite 1101, Salt Lake City, UT 84101 Phone: (801) 272-1051
THE UTAH PARENT CENTER IS AN EQUAL OPPORTUNITY EMPLOYER